Delivery

Logistics & Freight

UK, European and international exhibition freight - handled.

Exhibition logistics and freight for UK and international shows - customs paperwork, ATA carnets, on-site delivery slot booking, forklift co-ordination and reverse logistics. The stand arrives when the hall opens.

Getting a stand to Cologne, Las Vegas or Dubai on time is a project in itself. We manage air, sea and road freight, customs documentation and venue delivery slots so your stand arrives when the hall opens - not the day before breakdown.

Exhibition freight is unlike any other logistics category. Show halls have narrow, numbered delivery windows measured in hours. Every venue has its own forklift concession, its own paperwork, its own union rules. Every border has its own customs profile for a temporarily-imported exhibition stand. Miss any of that and your stand is stuck in a bonded warehouse while your competitors open the show.

We plan freight from build-week backwards. The last crate onto the truck is the first crate off it. Every crate is labelled to the hall's own labelling standard. Every shipment carries a full manifest, packing list, ATA carnet where required, and a named contact on both sides of the border.

Post-show, reverse logistics matters as much as outbound. Empties are stored, storage racking is booked, dismantle is scheduled to hall closure and everything is back in our Chester warehouse within days.

What's included

The service, in detail.

International freight

International freight

Air, sea and road, with tracking and a dedicated show-agent at destination.

Customs & carnets

Customs & carnets

ATA carnets, customs paperwork, duty management, and pre-emptive border liaison.

Show-hall delivery

Show-hall delivery

Slot booking, forklift co-ordination, empty-crate storage and reinstatement.

Reverse logistics

Reverse logistics

Post-show dismantle, return freight and re-warehousing scheduled to hall breakdown times.

Our approach

How logistics & freight runs at SRXPO.

Four clear stages, one project manager, no handoffs between teams. Same faces from brief to delivery.

Plan

01

Plan

Route, mode and border strategy locked eight weeks before show.

Paperwork

02

Paperwork

Carnets, manifests and packing lists issued four weeks out.

Ship

03

Ship

Tracked freight, named agent at destination.

Return

04

Return

Reverse logistics scheduled to hall closure.

FAQs

Frequently asked.

Everything exhibitors ask us before signing off a stand, costs, lead times, reuse, overseas shows and the sustainability question.

Can you handle a last-minute international show?

Depending on the destination, equipment and mode, yes - call us to check what's still possible in your timeframe.

Do you handle customs paperwork?

Yes - ATA carnets, customs documentation and duty management are all in-house.

What happens if freight is delayed?

Our named agent at destination triages on the ground, we escalate immediately, and we carry contingency stock and materials in the UK where practical.

How much does an exhibition stand cost in the UK?

For UK shows, most custom stands land between £8,000 for a compact 9m² modular scheme and £120,000+ for a bespoke 100m² double-decker build. Cost is driven by floor area, structural complexity, AV integration, storage/reuse strategy and freight - we'll give you a fixed quote against your brief before any design work starts.

How far in advance should we book our exhibition stand designer?

Ideally 4–6 months before your show for a custom build, or 8–12 weeks for a modular/reconfigured stand. Booking earlier locks in better freight rates, reduces rush-fees on print and lets us prototype interactive elements. We do take on shorter turnarounds when capacity allows.

Do you handle stand build, install and dismantle as well as design?

Yes - SRXPO is a design, deliver and build studio. One project manager owns your brief from concept through CAD, structural sign-off, print, on-site install, show-time support and dismantle. You don't hand off between a designer, a contractor and a logistics company.

Can you build stands that we reuse across multiple shows?

That's the default. We engineer for modularity - reconfigurable framework, swappable graphics, flat-pack freight, palletised storage - so your stand works at a 36m² regional show and a 72m² European flagship without a rebuild. Cost-per-show drops sharply after your second event.

Do you work with international exhibitors and overseas shows?

Yes. We regularly deliver into Germany, France, the Netherlands, Italy, the UAE and the US. Local hall regulations (Messe rules, DWTC compliance, US union labour, EU electrical standards) are designed in from concept, and we coordinate freight, on-site contractors and customs paperwork end to end.

Are your exhibition stands sustainable and reusable?

Every stand is engineered against a reuse-first brief: aluminium sub-frames over timber where possible, FSC-certified panels, LED-only lighting, recyclable graphics substrates and a documented storage plan. We report material re-use rate at project close so you can evidence it in ESG and Scope 3 disclosures.

Trusted By

Brands we've built for on show floors worldwide.

Vortex
Sweco
Rotex
SOS Sales
Staunton Rook
Jiecang
Vortex
Sweco
Rotex
SOS Sales
Staunton Rook
Jiecang

Client Voices

What our clients say.

01 / 03

The stand was the best-looking one in the hall and it drew the exact audience we needed. The SRXPO team ran the whole build without us lifting a finger.
Rachel Owen
Head of Marketing, Meridian Engineering
Engineering

02 / 03

Five shows in four countries in one season. Every stand landed on time, on brand and on budget. That kind of reliability is rare.
David Kaur
Global Events Lead, Northgate Systems
Technology

03 / 03

From the first concept sketch to breakdown at 10pm on the last day, they were the calmest people in the building. Stress-free is not a word I use lightly.
Ellie Marsden
Brand Director, Kern Medical
Healthcare

Next step

Talk to us about logistics & freight.

A 20-minute call is usually all it takes to work out whether we're the right fit for your next show.

Get a quote