Delivery

Project Management

One project manager, one phone number, brief to teardown.

Exhibition stand project management from a single named project manager - briefing, budgets, timelines, contractors, venue liaison and on-site delivery. One phone number, one email, no chasing five suppliers.

Exhibitions have moving parts most brands only notice when something goes wrong. Our project managers have been to more shows than most stand designers have designed - they know every venue's rules, every deadline that matters, and every question to ask up front.

The most common failure mode on a stand project isn't design or manufacture - it's coordination. A missed rigging call-off, a late health & safety submission, a freight slot that clashes with the neighbouring stand's build, a graphic artwork approval sitting in the wrong inbox for two days. Any one of those turns a good project into a stressful one.

Our project managers own your project end-to-end. One person, on your account from first meeting to final crate leaving the hall. They speak venue, they speak crew, they speak marketing, they speak procurement - and they translate between all four so your team doesn't have to.

You get weekly written progress reports, a live budget tracker with every commitment logged as it's made, and a single risk register that flags anything that needs your input before it becomes urgent. And they're on-site through build-up, show open and breakdown - not sitting in an office 200 miles away.

What's included

The service, in detail.

Single point of contact

Single point of contact

One phone number, one email address, one calendar - no chasing five suppliers or wondering who owns what.

Venue liaison

Venue liaison

Health & safety, method statements, risk assessments, RAMS, rigging booking, forklift slots - all handled.

Budget stewardship

Budget stewardship

Live cost tracking so there are no invoices you didn't expect. Every commitment logged and visible.

Weekly reporting

Weekly reporting

A written progress report every week, with an updated risk register and next-week actions clearly flagged.

On-site presence

On-site presence

Your project manager is at the show - build-up, open, breakdown. Not on a call from another timezone.

Our approach

How project management runs at SRXPO.

Four clear stages, one project manager, no handoffs between teams. Same faces from brief to delivery.

Kick-off

01

Kick-off

One-hour kick-off, followed by a written project plan agreed together.

Weekly cadence

02

Weekly cadence

Same day, same time, every week - no diary chasing.

Venue liaison

03

Venue liaison

All HSE, rigging, freight and hall paperwork owned by us.

Show week

04

Show week

Your PM is on-site from mark-out to breakdown.

FAQs

Frequently asked.

Everything exhibitors ask us before signing off a stand, costs, lead times, reuse, overseas shows and the sustainability question.

Do you attend the show?

Yes - your named project manager is on-site through build-up, show open and breakdown. That's non-negotiable on every project we run.

How do you handle international venues?

We have direct experience of major European, Middle Eastern and US venues, and vetted local partners for hall labour where required by venue rules.

What if we already have a stand supplier?

We can project-manage a stand you've had designed and built elsewhere - clean handover, clear scope, no politics.

How much does an exhibition stand cost in the UK?

For UK shows, most custom stands land between £8,000 for a compact 9m² modular scheme and £120,000+ for a bespoke 100m² double-decker build. Cost is driven by floor area, structural complexity, AV integration, storage/reuse strategy and freight - we'll give you a fixed quote against your brief before any design work starts.

How far in advance should we book our exhibition stand designer?

Ideally 4–6 months before your show for a custom build, or 8–12 weeks for a modular/reconfigured stand. Booking earlier locks in better freight rates, reduces rush-fees on print and lets us prototype interactive elements. We do take on shorter turnarounds when capacity allows.

Do you handle stand build, install and dismantle as well as design?

Yes - SRXPO is a design, deliver and build studio. One project manager owns your brief from concept through CAD, structural sign-off, print, on-site install, show-time support and dismantle. You don't hand off between a designer, a contractor and a logistics company.

Can you build stands that we reuse across multiple shows?

That's the default. We engineer for modularity - reconfigurable framework, swappable graphics, flat-pack freight, palletised storage - so your stand works at a 36m² regional show and a 72m² European flagship without a rebuild. Cost-per-show drops sharply after your second event.

Do you work with international exhibitors and overseas shows?

Yes. We regularly deliver into Germany, France, the Netherlands, Italy, the UAE and the US. Local hall regulations (Messe rules, DWTC compliance, US union labour, EU electrical standards) are designed in from concept, and we coordinate freight, on-site contractors and customs paperwork end to end.

Are your exhibition stands sustainable and reusable?

Every stand is engineered against a reuse-first brief: aluminium sub-frames over timber where possible, FSC-certified panels, LED-only lighting, recyclable graphics substrates and a documented storage plan. We report material re-use rate at project close so you can evidence it in ESG and Scope 3 disclosures.

Trusted By

Brands we've built for on show floors worldwide.

Vortex
Sweco
Rotex
SOS Sales
Staunton Rook
Jiecang
Vortex
Sweco
Rotex
SOS Sales
Staunton Rook
Jiecang

Client Voices

What our clients say.

01 / 03

The stand was the best-looking one in the hall and it drew the exact audience we needed. The SRXPO team ran the whole build without us lifting a finger.
Rachel Owen
Head of Marketing, Meridian Engineering
Engineering

02 / 03

Five shows in four countries in one season. Every stand landed on time, on brand and on budget. That kind of reliability is rare.
David Kaur
Global Events Lead, Northgate Systems
Technology

03 / 03

From the first concept sketch to breakdown at 10pm on the last day, they were the calmest people in the building. Stress-free is not a word I use lightly.
Ellie Marsden
Brand Director, Kern Medical
Healthcare

Next step

Talk to us about project management.

A 20-minute call is usually all it takes to work out whether we're the right fit for your next show.

Get a quote